Rotaract Club of Seattle

Officer Positions

President

As the club leader, the president helps members to develop as leaders and works to ensure that the club’s professional and leadership development activities and community and international service projects are successfully completed.

• Responsibilities:  The president is responsible for maintaining club operations, delegating responsibilities, and establishing meeting schedules.  The president presides over all meetings of the club and its board of directors. 

Vice President

The club vice-president, a key Rotaract officer, can serve more effectively by understanding the year’s goals, projects and activities, and being well-versed in community and Rotary resources.  To that end, it is important that the club president and vice-president work together as team.  The vice-president can reduce the administrative load, allowing the president time to develop new and exciting projects and activities.

• Responsibilities:  The vice-president presides at all meetings when the president is absent.  The vice-president also serves on the board of directors and as an ex-officio member of all committees.  Additionally, the vice-president acts as the ‘officer-at-large’, responsible for all assignments that are designated by the president.

Secretary

The Rotaract club secretary has many responsibilities that require a person who is detail-oriented and organized.  Often, Rotaract clubs will appoint a second secretary to be trained and to provide assistance.  Because the secretary promotes the club through correspondence to the Rotary club sponsor(s), outside agencies, prospective members, Rotary International, and other Rotaract clubs, this individual must have good communication skills.

• Responsibilities:  The secretary handles the club’s communication with the public, maintains all club records, and takes the minutes for all board and club meetings.  One members reach the age of 30, the secretary also sends the ‘Notice of Rotaract Alumnus’ form to the secretary of the sponsoring Rotary club.

Treasurer

As the collector and disburser of club funds, the treasurer is responsible for the club’s solvency and financial stability.  Like the Office of Secretary, Rotaract clubs may appoint a second treasurer to train and assist.

• Responsibilities:  The treasurer reports the club’s financial status at each meeting and has the books audited at the end of the fiscal year.  The treasurer chairs the finance committee, works with the board of directors to develop the budget, collects dues and all funds raised by the club, and pays all club bills and reimbursements for club expenses. 

Board of Directors

A Rotaract’s board of directors consists of the following elected officers: president, immediate past president, vice-president, secretary, treasurer, three directors, and additional officers deemed necessary by the president and the club.

• Responsibilities:  The board is the governing body for the club and meets at least once per month.  It ensures that the club will not undertake activities that will risk its financial solvency and that administrative responsibility, member recruitment, and fundraising are balanced with program activities to keep the club active and strong.  The board also reports to the membership on all actions taken and policies approved during its meetings.